AIRCREW ASSOCIATION CYPRUS
Amended November 2018 (amendments in bold)
7 November 2018
1. The name of the Club is “AIRCREW ASSOCIATION CYPRUS” (ACA CY).
2. The Objective of the Club is:
The ACA CY exists to foster comradeship amongst those who, having been awarded an official flying badge, have qualified to operate military aircraft and are serving, or have served, as military aircrew in the Armed Forces of the United Kingdom or of any nation friendly to the UK.
3. The purpose of the ACA CY is:
The ACA CY is affiliated to the ACA Archive Trust, a UK Charity, and provides the structure, facilities and conditions whereby members can promote comradeship, support charitable causes and enjoy aviation, social, intellectual, cultural and sporting activities. The Club is headquartered at Episkopi Station in the Western Sovereign Base Area of Cyprus and attracts its membership from all parts of the Island. Members keep in touch through meetings, through the website at www.aircrew.org.uk which is sponsored by the ACA Archive Trust, and through their own ACA CY website at www.acacyprus.org
4. The ACA CY shall comprise Full Members, Associate Members and Honorary Members.
5. The Full Members shall elect an Executive Committee to oversee its affairs.
6. Full Membership. Full membership of the ACA CY is available to any individual in good standing who has been awarded a flying badge in HM Armed Forces and who has served in any of the aircrew categories listed at Annex A. Full Membership can also be bestowed on aircrew members who have been awarded an equivalent flying badge in the Armed Forces of any nation friendly to the UK. A candidate for Full Membership shall submit, if required, evidence of their flying career within a recognized aircrew category. No person shall be admitted to Full Membership until their application has been approved by the Committee and they shall have paid their first subscription.
7. Associate Membership. The ACA CY Committee may appoint, as Associate Members, a specified number of suitable persons whom it wishes to invite to participate in their activities. Such Associate Members must not possess the qualifications for Full Membership. They have no voting rights, are not entitled to be Chairman of the ACA CY, but will be entitled to all other privileges of membership. They are appointed by the Committee either on its own initiative or at the request of any four Full Members. Criteria for selection will include aviation experience, contribution to aviation in general and an ability to further the aims of the ACA CY. Selection will be subject also to no objections from Full Members being received by the Committee. There will be a limit to Associate Membership of 20% of Full Members. The Associate Membership annual subscription will be the same as that of the Full Members.
8. Honorary Membership. The Committee may appoint Honorary Members either on its own initiative or at the request of any four Full Members. Honorary Members will not be liable to pay any subscription but may, however, elect to donate monies to the Association’s fund. They have no voting rights, are not entitled to be Chairman of the ACA CY but will be entitled to all other privileges of membership except when the Association has subsidised an event. Only Honorary Members who have made a donation to Association funds will be permitted to take advantage of any subsidy offered to Full and Associate Members. Honorary Membership will be for life or for the period of the individual’s residence in Cyprus. No limit is set to Honorary Membership; it should be reserved for individuals of exceptional merit. Additionally, spouses or partners of deceased Full Members have an automatic right to Honorary Membership.
9. President. A Full or Honorary Member may be invited to become President of the ACA CY. He will serve as such until he resigns or is asked by the Committee to relinquish that position.
10. Every member of the ACA CY shall notify the Committee of any change of address or change of email address.
11. The Executive Committee of the ACA CY comprises: Hon. Chairman, Hon. Secretary, Hon. Treasurer, and such additional officers as a majority of Full Members decide at a General Meeting. The Committee can co-opt additional officers as necessary, to be ratified at the next General Meeting. The election of Officers is to be held at each Annual General Meeting (AGM); this election will be organized and chaired by the immediate Past Chairman or his predecessor. Those elected will take office immediately after their election. A normal period of duty for a Committee Officer, subject to standing for election and being elected at each AGM, is no longer than three years but this can be extended if the Officer is willing to continue to stand.
RESIGNATION and COMPLAINTS
12. Any member may resign their membership by giving written notice to that effect. Every such notice shall, unless otherwise expressed, be deemed to take effect immediately.
13. If a complaint against a member cannot be settled, the Committee may, if in its opinion for good cause and if the interests of the ACA CY so require, invite any member to resign their membership within a specified time, giving reasons for such action by letter. In default of such resignation, a General Meeting can be asked to vote on expulsion of the member.
14. The annual subscription for Full and Associate Members is to be such sum as the Committee will from time to time determine, as ratified at a General Meeting.
15.Annual subscriptions are payable on admission and thereafter without demand at the AGM in January every year. Members joining 6 months following an AGM may pay an initial subscription of half the annual rate.
16. If any member should fail to pay their subscription within 3 months of its becoming due, the Treasurer is to make every effort to communicate with the member by the most appropriate means. If, within a reasonable time, a member fails to respond to such communication, cannot be traced or their subscription is grossly in arrears, their membership may be terminated. An individual whose membership has been terminated under this paragraph may be re-admitted to membership at any time on application and payment of any subscription arrears.
17. The financial year ends on the last day of the month preceding the AGM and the accounts are to be balanced to that day.
18. As soon as practicable after the end of the financial year, the account is to be examined by two suitably qualified persons who hold no office in the ACA CY.
19. The ACA CY is to hold an AGM between the beginning of November and the end of January each year, at a date, time and place to be fixed by the Committee at 30 days notice, for the following purposes:
a. To receive from the Committee a report, balance sheet and statement of accounts for the preceding financial year.
b. To elect Members to the Committee.
c. To decide on any resolution duly submitted to the Meeting. Any resolution concerning changes to the Constitution is to be submitted to the Committee (Hon Secretary) at least 28 days before the AGM, to allow prior consideration by the Membership.
d. To brief Members on a provisional schedule of events for the year.
20. An Extraordinary General Meeting (EGM) can be called for a specific purpose or proposal, either by the Committee at 30 days notice or by the written and signed request of at least 25% of Full Members at 30 days notice. Any resolution concerning changes to the Constitution is to be submitted to the Committee (Hon Secretary) at least 28 days before the EGM, to allow prior consideration by the Membership.
21. At all General Meetings of the ACA CY, the Chairman, or his deputy, will preside. The presence in person of at least 25% of Full Members will constitute a quorum at all these General Meetings. Rules for these Meetings are at Annex B. Every Full Member present will be entitled to one vote on every motion. In the event of the votes for and against any motion being equal, unless governed by paragraph 23, the person presiding is to have a casting vote.
22. The Committee will be the normal authority for the interpretation of the ACA CY Constitution. In the event of any disputed interpretation, the case is to be put to a General Meeting of the ACA CY, for resolution or possible amendment of the Constitution. Any matter covered by this Constitution shall be binding on the members until overturned by a resolution in General Meeting.
23. This Constitution may be amended by resolution at any General Meeting, provided that the requisite quorum is present and that such resolution is carried by a majority of at least 75% of the voting members present.
24. Once a decision has been taken to dissolve the ACA CY, its financial liabilities are to be discharged and any remaining assets disposed of in accordance with the wishes of the members.
THE “AIRCREW ASSOCIATION CYPRUS” CONSTITUTION
To qualify for FULL membership of the AIRCREW ASSOCIATION CYPRUS, an individual must have been awarded a flying badge and must be serving or have served as military aircrew in the Armed Forces of the United Kingdom or of any nation friendly to the UK. Aircrew categories qualifying for Full Membership are:
ROYAL AIR FORCE ROYAL NAVY / ROYAL MARINES
WEAPON SYSTEMS OFFICER AIRCREWMAN
OBSERVER TELEGRAPHIST / AIR GUNNER
BOMB AIMER / AIR BOMBER
WIRELESS OPERATOR ARMY / ARMY AIR CORPS
AIR GUNNER PILOT
AIR ENGINEER / FLIGHT ENGINEER OBSERVER
METEOROLOGICAL AIR OBSERVER AIR GUNNER
AIR ELECTRONICS OFFICER / OPERATOR GLIDER PILOT (1939-45)
AIR LOADMASTER FLYING BULLET BADGE
FIGHTER CONTROLLER AIRBORNE
FLYING BULLET BADGE
WEAPON SYSTEMS OPERATOR
The ACA CY will also accept other aircrew categories formally endorsed by the UK MoD, together with equivalents from nations friendly to the UK.
THE “AIRCREW ASSOCIATION CYPRUS” CONSTITUTION
1. The AirCrew Association Cyprus will be democratic, non-sectarian and non-political.
2. The name, initials and insignia of the ACA are not to be used to imply approval or support for any extraneous activity without the written approval of the ACA Archive Trust.
3. None shall use membership of the ACA CY to further personal or business aspirations.
CONDUCT OF MEETINGS
4. The rules of Parliamentary Debate shall prevail at all ACA CY General Meetings. In particular:
a. A quorum of at least 25% of all Full Members shall be present.
b. No discussion on a motion or an amendment thereto shall take place until it has been properly proposed, seconded and read out from the Chair.
c. No suggestion, proposal or motion calling for the expenditure or commitment of ACA CY funds, other than for regular obligations, shall be approved without reference to the Hon Treasurer or his authorized Deputy.
d. Amendments to a motion shall be considered and debated in the order in which they are proposed. If carried, the amendment becomes the substantive motion and further amendments may then be moved.
5. In the event of a tied vote, the Chairman may, at his discretion, exercise a casting vote.
6. The decision of the Chairman on points of order shall be final.
7. The Chairman shall appoint such sub-committees as the Executive Committee and/or a majority of Full Members may deem necessary. Where appropriate, Associate and Honorary Members may serve on sub-committees.
8. Rules 4 to 7 may be amended, added to or rescinded, by a simple majority of Full Members present at any General Meeting, provided that 28 days clear notice of the intention to move an amendment to these Rules is given in writing or electronically.